How should a dental practice manage patient radiographs when transferring records between facilities?

• A. Delete imaging history before transfer.
• B. Send copies without authorization.
• C. Photocopy only the latest study.
• D. Ensure proper authorization, securely transfer digital records or physical films, verify imaging history is complete, and maintain privacy.

Answer: (D)

When radiographs move between facilities, the priority is to protect patient rights while ensuring the new clinician has complete, usable information to care for the patient. The best approach starts with obtaining proper authorization to release the records, then securely transferring the images whether they are digital files or physical films, and finally confirming that the imaging history is complete and accessible. Keeping the records private is essential throughout the process, using encrypted or secure transfer methods for digital files and traceable, well-packaged physical films if hard copies are involved. Verifying a full history ensures the receiving dentist can assess changes over time, plan treatment accurately, and avoid unnecessary retakes or missed prior findings. Deleting history, sending records without authorization, or photocopying only the latest study would all compromise patient care and privacy.